As part of its workforce and project management protocols, SayPro requires all employees, contractors, interns, and project-based staff to log and submit their timesheets accurately each month. For February, the required document is the SayPro Timesheet, to be completed through the SayPro Timesheet System.
Purpose of the Timesheet
The timesheet is used to:
- Track hours worked by employees per day
- Allocate time to specific projects or campaigns
- Ensure accountability and transparency
- Support payroll, budgeting, and donor reporting
- Monitor productivity and resource allocation
Who Must Submit It?
All:
- Full-time and part-time employees
- Interns or trainees under funded programs
- Project-based consultants or freelancers
- Volunteers involved in operational work
- Field agents or community mobilizers
Where to Log It: SayPro Timesheet System
- System Access: Via SayPro’s internal employee portal or designated timesheet link.
- Login Credentials: Provided by HR during onboarding.
- Platform Features:
- Daily or weekly hour logging
- Project/department dropdowns
- Comments or task descriptions
- Submit and lock feature
- Supervisor review/approval tracking
Key Requirements for February Timesheet
| Item | Requirement |
|---|---|
| Date Range | February 1 to February 29 (leap year if applicable) |
| Daily Hours Logged | Must reflect actual working time per day |
| Project or Campaign Tags | All time must be tagged to the correct activity, program, or department |
| Breaks & Leave | Any leave, sick days, or holidays must be indicated |
| Submission Deadline | Typically by the 3rd working day of March |
| Approval | Timesheet must be reviewed and approved by a line manager or supervisor |
What to Include in Each Timesheet Entry
- Date (auto-filled or selected)
- Start and end time (if applicable)
- Total hours worked
- Project name or task category
- Brief description of work performed
- Any time off or sick leave taken
- Optional: Link to deliverables (documents, links, files)
Employee Responsibilities
- Log time daily or weekly to avoid errors or missed entries
- Ensure time entries are accurate and honest
- Submit before the monthly cut-off deadline
- Respond to any queries from supervisors during approval
- Retain a personal copy or export for your records (PDF/Excel)
February Timesheet Submission Checklist
| Task | Status |
|---|---|
| Accessed SayPro Timesheet System | ✅ |
| Logged hours daily or weekly for February | ✅ |
| Tagged each entry with the correct project | ✅ |
| Included brief work/task descriptions | ✅ |
| Marked leave, holidays, or absence | ✅ |
| Submitted by the official deadline | ✅ |
| Timesheet reviewed and approved | ✅ |
Data Protection & Compliance
- All timesheet data is securely stored.
- Access is restricted to HR, Payroll, and relevant supervisors.
- Employees are expected to comply with SayPro’s Code of Conduct and Attendance Policy when logging time.
Output Format (Optional)
Employees may export a copy of their timesheet for their records in:
- Excel (.xlsx)
- CSV
These exports are generated from the SayPro Timesheet System for verification or audit purposes.
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