(Assigned Document – Documents Required from Employees)
Campaign Title: February 2025 Employee Feedback & Verification Campaign
Department: Human Resources & People Operations
Campaign Lead: [Insert Campaign Manager Name]
Launch Date: 1 February 2025
Deadline: 29 February 2025
Target Group: All current SayPro employees, interns, and contracted professionals
Campaign Objectives
- Collect updated documentation from all employees to ensure legal, compliance, and HR records are current.
- Verify individual employee records in line with SayPro’s Data Compliance and Employee Verification Policies.
- Gather feedback on employee experiences to inform improvements in HR, onboarding, and team communication.
- Prepare verified employee profiles for upcoming audits, performance reviews, and program funding reporting.
Key Deliverables from Employees
All employees are required to submit the following updated documents during the February campaign:
A. Verification Documents Required
| Document | Description |
|---|---|
| Valid ID or Passport | South African ID Book, Smart ID Card, or International Passport |
| Proof of Address | Recent utility bill, lease, or bank statement (dated within last 3 months) |
| Updated CV | Clearly listing current role and any updates in education or work experience |
| Educational Qualifications | Matric certificate, diplomas, degrees (scanned, certified if necessary) |
| Professional Certifications | If required for role (e.g., First Aid, Social Work, Digital Marketing, etc.) |
| Tax Number Confirmation | From SARS or latest payslip with visible tax number |
| Bank Confirmation Letter | From financial institution with employee’s full banking details |
| Police Clearance Certificate | For roles involving vulnerable populations or field-based activities |
| Medical Certificate (if required) | For field-based or physically intensive positions |
B. Employee Feedback Survey
Employees must complete the SayPro February Feedback Survey, which covers:
- Onboarding and training experience
- Job role clarity and satisfaction
- Team and leadership communication
- HR support and responsiveness
- Suggestions for SayPro improvement
Format: Online (via SayPro Platform or email link)
Estimated time to complete: 10–15 minutes
Campaign Process & Timeline
| Date | Milestone |
|---|---|
| 1 Feb 2025 | Campaign Launch – Email & SMS to all staff |
| 5 Feb – 15 Feb | Departmental reminders, form links sent, upload portals open |
| 16 – 25 Feb | Follow-up calls for missing documentation |
| 28 Feb | Final Submission Deadline |
| 1–5 Mar | Review and Compliance Report Generation by HR |
Submission Instructions
- Primary Method: Upload documents and complete survey on the SayPro HR Portal:
[Insert link to employee portal or submission system] - Alternative: Email scanned documents to hr@saypro.online with subject line:
February Campaign – [Your Full Name] - Hard Copy Drop-off: Neftalopolis HQ, HR Department (During office hours)
Support & Contact Points
For any questions or help with document scanning or submission, contact:
| Name | Role | Contact Info |
|---|---|---|
| Nomsa Nkosi | HR Officer | hr@saypro.online |
| Kabelo Moloi | Compliance Lead | compliance@saypro.online |
Employee Checklist Before Submission
- All required documents listed above are included
- Files are named clearly (e.g., ID_Jane_Doe.pdf)
- Survey has been completed
- All information is truthful and up-to-date
Non-Compliance Notice
Employees who do not complete the submission by the deadline may face:
- Delays in payroll processing
- Ineligibility for March professional development programs
- Potential disciplinary review for non-compliance
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