SayPro Sponsorship Agreement

SayPro Sponsorship Agreement Template

This Sponsorship Agreement outlines the terms and conditions of the sponsorship between SayPro and the Event Organizer for the event named below. This agreement aims to ensure clear communication, set expectations, and establish mutual understanding regarding the sponsorship.

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Event Name:
[Insert Event Name]

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1. Sponsorship Benefits:

1.1. Branding and Exposure:

• SayPro will receive branding visibility before, during, and after the event. This includes:
  • Logo placement on event materials, signage, and promotional items.
  • Mention in the event’s marketing communications (e.g., emails, social media, press releases).
  • Inclusion in event-related videos or live streams.

1.2. Event Participation:

• SayPro will have access to event sessions, including any VIP or exclusive events.
• Reserved speaking opportunities for SayPro representatives (e.g., keynotes, panel discussions, or workshops).
• Exhibition space at the event to display SayPro’s products/services.

1.3. Networking Opportunities:

• Priority access to networking sessions and one-on-one meetings with event attendees.
• Access to the attendee list (subject to the organizer’s policies).

1.4. Additional Perks:

• Complimentary event tickets for SayPro staff or guests.
• Opportunities for post-event media or press coverage.

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2. Cost and Payment Terms:

2.1. Sponsorship Fee:

• The total cost of the sponsorship package is [Insert Amount]. This includes all fees related to branding, participation, and other benefits outlined in this agreement.

2.2. Payment Schedule:

• Deposit: A deposit of [Insert Amount or Percentage] is due upon signing this agreement.
• Remaining Balance: The remaining balance of [Insert Amount] is due by [Insert Date].
• All payments should be made via [Insert Payment Method].

2.3. Late Payment Penalties:

• If payment is not made by the due date, a late fee of [Insert Amount or Percentage] will be applied.
• In case of non-payment within [X] days, SayPro reserves the right to revoke the sponsorship and associated benefits.

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3. Branding Opportunities:

3.1. Logo Placement:

• SayPro’s logo will be placed on [list of materials, such as the event website, promotional flyers, signage, etc.].
• Logos will be displayed on [insert size/location details].

3.2. Event Materials:

• SayPro is entitled to include promotional materials (e.g., brochures, product demos, flyers) in the event’s participant packs or at the event venue.

3.3. Digital and Social Media Exposure:

• SayPro will be mentioned in digital promotions (e.g., social media posts, email campaigns, event app notifications) prior to and during the event.

3.4. Speaker and Session Opportunities:

• SayPro representatives will have the opportunity to speak during the event and be recognized as thought leaders in the industry.
• SayPro can also host workshops, webinars, or panels relevant to the event’s theme.

3.5. Booth or Exhibition Space:

• SayPro will receive a designated booth or exhibition space at the event where they can showcase their products/services.
  • Booth Size: [Insert Dimensions]
  • Booth Requirements: [Insert Details, e.g., electricity, internet access, etc.]

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4. Terms and Conditions:

4.1. Sponsorship Rights and Obligations:

• SayPro agrees to fulfill its obligations as outlined in this agreement, including providing necessary branding assets and participating in promotional activities.
• The Event Organizer agrees to provide the services and benefits outlined in this agreement.

4.2. Event Changes or Cancellations:

• If the event is canceled or rescheduled due to unforeseen circumstances (e.g., natural disasters, pandemics, force majeure), the Event Organizer will notify SayPro as soon as possible and provide options for rescheduling or a refund.

4.3. Use of Intellectual Property:

• SayPro grants the Event Organizer permission to use SayPro’s logos, trademarks, and other intellectual property for the sole purpose of event promotion and sponsorship.

4.4. Liability and Insurance:

• SayPro agrees to indemnify and hold harmless the Event Organizer from any claims, damages, or losses arising from SayPro’s participation in the event.
• SayPro is responsible for obtaining its own insurance for its booth, displays, and personnel.

4.5. Confidentiality:

• Both parties agree to keep confidential any proprietary or sensitive information shared during the course of this agreement.

4.6. Governing Law and Dispute Resolution:

• This agreement will be governed by the laws of [Insert Jurisdiction].
• In the event of a dispute, the parties agree to first attempt to resolve the issue through mediation. If resolution is not reached, the dispute may be settled through arbitration.

4.7. Termination of Agreement:

• Either party may terminate this agreement with written notice if there is a breach of any terms or conditions.
• In the event of termination, any payments made up to that point will be non-refundable, and SayPro may be entitled to a partial refund depending on the terms specified in the agreement.

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Signatures:

By signing below, both parties agree to the terms outlined in this Sponsorship Agreement.

SayPro Representative:
Name: [Insert Name]
Title: [Insert Title]
Signature: ___________________________
Date: _______________________________

Event Organizer Representative:
Name: [Insert Name]
Title: [Insert Title]
Signature: ___________________________
Date: _______________________________

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Conclusion:

This Sponsorship Agreement Template outlines the fundamental aspects of SayPro’s involvement in the event, including sponsorship benefits, payment terms, branding opportunities, and the key terms and conditions for a successful partnership. Both parties should review and customize this agreement to suit their specific needs before signing.