A standard template for formalizing partnerships with non-profit organizations and community groups.
Partnership Agreement Template
This Partnership Agreement is a formal contract between two or more parties—typically a corporation and a non-profit organization or community group. It outlines the terms and conditions of the partnership, ensuring that both parties understand their responsibilities and objectives. This template can be used to ensure clear and legally-binding terms for the partnership involved in a CSR (Corporate Social Responsibility) campaign.
1. Agreement Overview
- Partnership Title:
- Name of the partnership agreement (e.g., “Green Earth Initiative Partnership Agreement”).
- Effective Date:
- The date when this agreement becomes effective.
- Parties Involved:
- Partner 1 (Corporation/Company Name):
- Legal Name: [Insert Company Name]
- Contact Person: [Name, Position, Contact Details]
- Partner 2 (Non-Profit/Community Organization Name):
- Legal Name: [Insert Non-Profit Name]
- Contact Person: [Name, Position, Contact Details]
- Partner 1 (Corporation/Company Name):
2. Purpose and Objectives
- Purpose of Partnership:
- A brief description of the collaboration’s purpose and objectives. Example: “This partnership aims to address local environmental concerns by promoting sustainability practices and community engagement through educational programs and volunteer opportunities.”
- Specific Goals of the Partnership:
- List the agreed-upon goals (e.g., increase recycling rates, raise awareness, mobilize volunteers, etc.).
3. Roles and Responsibilities
- Partner 1 (Corporation):
- List the specific roles and responsibilities for the corporate partner. Example: “Provide financial support, marketing resources, and employee volunteers.”
- Partner 2 (Non-Profit/Community Organization):
- List the specific roles and responsibilities for the non-profit or community group partner. Example: “Provide expertise, community outreach, and program facilitation.”
4. Term and Duration
- Start Date:
- The date the partnership begins.
- End Date:
- The date the partnership ends, or a statement indicating if the partnership is ongoing.
- Extension of Agreement:
- A clause on the process for extending the partnership if both parties agree.
5. Funding and Financial Support
- Funding Contribution:
- Clearly outline the financial contributions of both parties, including dollar amounts, services, or resources.
- Payment Terms:
- How payments will be made (e.g., upfront payment, payment in installments, in-kind donations, etc.).
- Budget Allocation:
- Breakdown of how the funds will be used within the partnership (e.g., event costs, marketing expenses, operational costs).
6. Branding and Intellectual Property
- Branding and Logos:
- Terms for using each partner’s logos and trademarks in marketing and promotional materials. Include restrictions on usage.
- Intellectual Property:
- Clarify the ownership of intellectual property produced during the partnership, such as marketing materials, reports, media content, etc.
7. Confidentiality and Data Protection
- Confidentiality:
- Define the information that must remain confidential, especially sensitive or proprietary data shared between the partners.
- Data Protection:
- Terms related to the collection, processing, and storage of any personal data involved in the partnership (e.g., donor information, participant data).
8. Communication and Reporting
- Communication Strategy:
- Agreement on how and when the parties will communicate regarding the progress of the partnership (e.g., weekly check-ins, quarterly reports).
- Reporting:
- Specify how progress will be tracked and reported to both parties (e.g., KPIs, campaign performance metrics, volunteer hours logged).
9. Dispute Resolution
- Resolution of Disputes:
- Process for resolving any disputes that may arise during the partnership (e.g., mediation, arbitration, or legal action).
- Governing Law:
- The jurisdiction and laws under which the agreement is governed (e.g., “This agreement shall be governed by the laws of [state/country].”).
10. Termination of Agreement
- Conditions for Termination:
- Under what circumstances can the partnership be terminated? (e.g., failure to meet objectives, breach of terms, unforeseen events).
- Termination Process:
- Steps to follow if either party wishes to terminate the agreement early (e.g., written notice, timelines, consequences of termination).
- Obligations Upon Termination:
- Outline any actions required from both parties upon termination, such as return of materials or final financial settlements.
11. Miscellaneous
- Force Majeure:
- A clause that frees both parties from liability or obligation if an extraordinary event or circumstance beyond their control prevents the execution of the agreement (e.g., natural disasters, war, pandemic).
- Amendments to Agreement:
- Specify the process for amending the agreement if both parties agree to make changes.
12. Signatures
By signing this document, both parties agree to the terms and conditions outlined above.
Partner 1 (Corporation):
Signature: __________________________
Name: [Insert Name]
Title: [Insert Title]
Date: __________________________
Partner 2 (Non-Profit/Community Organization):
Signature: __________________________
Name: [Insert Name]
Title: [Insert Title]
Date: __________________________
Example of Template Usage:
Partnership Title: Green Earth Initiative Partnership Agreement
Effective Date:
January 1, 2025
Parties Involved:
Partner 1 (Corporation):
- Legal Name: CleanCo Enterprises
- Contact Person: Jane Smith, CSR Manager, janesmith@cleanco.com
Partner 2 (Non-Profit):
- Legal Name: Green Earth Foundation
- Contact Person: John Doe, Executive Director, johndoe@greenearth.org
Purpose of Partnership:
The purpose of this partnership is to collaborate on environmental awareness campaigns and community clean-up events aimed at reducing plastic waste in local communities.
Roles and Responsibilities:
Partner 1 (CleanCo Enterprises):
- Provide financial support of $20,000.
- Promote the campaign via social media and other marketing channels.
- Organize employee volunteer opportunities.
Partner 2 (Green Earth Foundation):
- Lead local clean-up events.
- Provide educational content and resources for community outreach.
- Manage logistics for event organization.
Funding Contribution:
- CleanCo Enterprises: $20,000 for event materials, media production, and staffing.
- Green Earth Foundation: In-kind donations of materials, event space, and volunteer coordination.
Intellectual Property:
Both partners retain ownership of their respective logos and trademarks. However, both parties grant each other non-exclusive rights to use these logos for the purposes of the partnership.
By using this template, both parties can clearly define the terms of their partnership, ensuring that the objectives, financial arrangements, and roles are well understood and legally protected.
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