SayPro Budget Tracker Template

SayPro Ad Campaign Budget Tracker Template

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1. Budget Overview

Campaign Name	[Enter Campaign Name]
Start Date	[MM/DD/YYYY]
End Date	[MM/DD/YYYY]
Total Budget	[$XX,XXX]
Tracking Period	[Weekly/Monthly]

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2. Budget Allocation by Category

Category	Allocated Budget	Actual Spend	Variance	Percentage of Total Budget	Notes
Media Buying	[$XX,XXX]	[$XX,XXX]	[$X,XXX]	[X%]	[e.g., Total media buys across all channels]
Production Costs	[$XX,XXX]	[$XX,XXX]	[$X,XXX]	[X%]	[e.g., video/audio production costs]
Creative Development	[$XX,XXX]	[$XX,XXX]	[$X,XXX]	[X%]	[e.g., design, copywriting, etc.]
Talent Fees	[$XX,XXX]	[$XX,XXX]	[$X,XXX]	[X%]	[e.g., actor/voiceover fees]
Distribution Costs	[$XX,XXX]	[$XX,XXX]	[$X,XXX]	[X%]	[e.g., syndication fees, platform costs]
Miscellaneous Costs	[$XX,XXX]	[$XX,XXX]	[$X,XXX]	[X%]	[e.g., unexpected costs, contingencies]
Total	[$XX,XXX]	[$XX,XXX]	[$X,XXX]	[100%]	[Total amount spent across all categories]

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3. Detailed Spending Tracker

Date	Category	Description	Invoice #	Vendor/Service Provider	Amount	Paid (Yes/No)	Remaining Balance
[MM/DD/YYYY]	Media Buying	TV Channel 1 Spot	[XXXX]	[Vendor Name]	[$X,XXX]	Yes	[$X,XXX]
[MM/DD/YYYY]	Production Costs	Ad Video Production	[XXXX]	[Production Company]	[$X,XXX]	Yes	[$X,XXX]
[MM/DD/YYYY]	Creative Development	Graphic Design for Ad Artwork	[XXXX]	[Design Agency]	[$X,XXX]	No	[$X,XXX]
[MM/DD/YYYY]	Talent Fees	Voiceover Artist Fee	[XXXX]	[Talent Agency]	[$X,XXX]	Yes	[$X,XXX]
[MM/DD/YYYY]	Miscellaneous Costs	Emergency Reprinting of Ads	[XXXX]	[Printing Vendor]	[$X,XXX]	No	[$X,XXX]

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4. Summary of Total Spending

Total Budget	[$XX,XXX]
Total Spent	[$XX,XXX]
Remaining Budget	[$XX,XXX]

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5. Budget Performance

Metric	Planned	Actual	Variance	Notes
Total Spend	[$XX,XXX]	[$XX,XXX]	[$X,XXX]	[Highlight areas where spending is higher or lower than expected]
Percentage of Budget Used	[X%]	[X%]	[X%]	[Percentage of total budget used]

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Instructions for Using the Budget Tracker:

1. Fill in the Campaign Information: Include the campaign name, start and end dates, and the total budget allocated for the campaign.
2. Budget Allocation by Category: Allocate the budget across various categories such as media buying, production, creative development, etc. Track the actual spending in each category and calculate any variance between allocated and actual spend.
3. Detailed Spending Tracker: For every expense or payment made, record the date, category, description, invoice number, vendor name, amount, and whether it has been paid. Track any remaining balance for each category.
4. Summary of Total Spending: Keep a running total of your overall budget spend and calculate the remaining budget. This will help you stay on track throughout the campaign.
5. Budget Performance: Regularly review the overall campaign performance in terms of how much has been spent vs. how much was planned. Track any overages or savings and adjust the budget allocation as necessary.

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This Budget Tracker will allow you to maintain a clear view of your campaign’s financial performance and make adjustments to ensure you stay within budget while optimizing your media spend.