SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
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Purpose: To outline and monitor each stage of the creative process—from concept to final delivery—ensuring projects are completed on time and according to SayPro’s standards.
Template Structure Overview
Phase
Task Description
Assigned To
Start Date
Due Date
Status
Notes
Example: Campaign Production Timeline (Q1 2025 Launch)
Phase
Task Description
Assigned To
Start Date
Due Date
Status
Notes
1. Briefing
Create and submit creative brief
Marketing Lead
Jan 2
Jan 4
✅ Complete
Approved by team
2. Concept Development
Develop initial creative concepts
Design Team
Jan 5
Jan 8
✅ Complete
Uploaded to review folder
3. First Review
Internal stakeholder review
Marketing/Comms
Jan 9
Jan 10
✅ Complete
Feedback consolidated
4. Design Production
Finalize all design assets
Creative Team
Jan 11
Jan 15
✅ Complete
Includes digital & print
5. Revision Cycle
Incorporate stakeholder feedback
Creative Team
Jan 16
Jan 20
✅ Complete
2 revisions made
6. Final Deliverables
Prepare production-ready files
Designer
Jan 21
Jan 23
✅ Complete
Files named and organized
7. Internal Upload
Upload to SayPro system
Project Admin
Jan 24
Jan 25
✅ Complete
Posted to internal portal
8. Distribution
Publish/send assets externally
Marketing Team
Jan 25
Jan 25
✅ Complete
Posted on social/email
9. Performance Tracking
Monitor campaign results
Analyst
Jan 26
Jan 30
⏳ In Progress
Report due Jan 30
Custom Columns to Add (Optional):
Revision Round #
File Name or Link to Asset
Approval Received (Yes/No)
Impact (Low / Medium / High)
How to Use This Template
Create a new sheet or table for each campaign or creative project.
Assign tasks to team members with clear due dates and check-in points.
Update the status as tasks are completed, revised, or delayed.
Use conditional formatting or color codes (e.g., ✅ = green, ⏳ = yellow, ❌ = red) to track progress visually.
Tip: Use in Tools Like…
Google Sheets or Excel – For shared access across teams
Asana, Trello, or Monday.com – For dynamic timeline and task management
Notion or Airtable – For integrated documentation and dashboards
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