SayPro CSR Campaign Budget Allocation Template

The SayPro CSR Campaign Budget Allocation Template is designed to track and manage the financial resources allocated to a CSR campaign. This template helps ensure that the budget is adhered to, funds are distributed effectively across various campaign activities, and spending is monitored for transparency and efficiency.

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1. Campaign Overview

• Campaign Name:
  Enter the name of the CSR campaign.
• Campaign Duration:
  Start date – End date
• Campaign Manager:
  Name of the person responsible for overseeing the budget.

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2. Budget Summary

Budget Category	Planned Amount	Actual Amount	Variance	Notes
Total Budget	$	$	$	Total allocated budget for the campaign.
Administration Costs	$	$	$	Includes project management, staffing.
Creative Production	$	$	$	Design, video production, copywriting.
Advertising & Promotion	$	$	$	Social media ads, print ads, flyers.
Event Costs	$	$	$	Venue rental, logistics, food, materials.
Donations & Sponsorships	$	$	$	Funds for donation matching, partner contributions.
Volunteer Engagement	$	$	$	Materials, shirts, volunteer events.
Technology & Software	$	$	$	Email marketing, website tools, etc.
Miscellaneous	$	$	$	Any unclassified expenses.

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3. Detailed Budget Breakdown

A. Administration Costs

Expense Item	Estimated Cost	Actual Cost	Notes
Project Management Salary	$	$	Payment for internal staff.
Staff Training and Development	$	$	Any workshops, webinars, or resources for team.
Office Supplies & Equipment	$	$	Costs for materials and office space.

B. Creative Production

Expense Item	Estimated Cost	Actual Cost	Notes
Graphic Design	$	$	Cost of designing campaign materials (flyers, posters).
Video Production	$	$	Cost for video shoots, editing, and production.
Photography	$	$	Professional photo shoots or stock images.
Copywriting	$	$	Writing and editorial costs for campaign materials.

C. Advertising & Promotion

Expense Item	Estimated Cost	Actual Cost	Notes
Social Media Ads	$	$	Budget for Facebook, Instagram, etc. ads.
Digital Ads (Google, Banner Ads)	$	$	Budget for online ad campaigns.
Print Ads	$	$	Printing costs for brochures, flyers, etc.
Promotional Materials	$	$	Costs for branded giveaways or campaign materials.

D. Event Costs

Expense Item	Estimated Cost	Actual Cost	Notes
Venue Rental	$	$	Costs for renting the event space.
Catering/Refreshments	$	$	Costs for food and drinks.
Event Supplies	$	$	Materials for events (e.g., name tags, decorations).
Staff/Volunteer Support	$	$	Costs for staffing the event or compensating volunteers.

E. Donations & Sponsorships

Expense Item	Estimated Cost	Actual Cost	Notes
Donation Matching	$	$	SayPro’s contributions or matching donations.
Sponsor Fees	$	$	Costs for partnering with sponsors.
Charitable Contributions	$	$	Direct donations or gifts to causes.

F. Volunteer Engagement

Expense Item	Estimated Cost	Actual Cost	Notes
Volunteer T-shirts & Gear	$	$	Cost for volunteer uniforms or promotional materials.
Transportation/Travel Costs	$	$	Travel reimbursements for volunteers.
Volunteer Recognition (gifts)	$	$	Gifts or thank-you packages for volunteers.

G. Technology & Software

Expense Item	Estimated Cost	Actual Cost	Notes
Email Marketing Software	$	$	Cost of software for campaign emails (e.g., Mailchimp).
Website Maintenance	$	$	Costs for maintaining and updating the campaign’s website.
Online Fundraising Platforms	$	$	Costs for hosting donation platforms or payment processors.

H. Miscellaneous

Expense Item	Estimated Cost	Actual Cost	Notes
Contingency Fund	$	$	Unforeseen expenses.
Legal/Compliance Fees	$	$	Legal review or compliance costs.

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4. Budget Summary & Comparison

Total Budget	$
Total Estimated Costs	$
Total Actual Costs	$
Budget Variance	$		(Difference between estimated and actual costs)

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5. Approval and Sign-Off

Campaign Manager Approval:
Name and Signature
Date

Finance/Accounting Approval:
Name and Signature
Date

Executive Approval (if required):
Name and Signature
Date