SayPro Activation Checklist

The SayPro Activation Checklist is a practical tool designed to guide teams through the essential steps for preparing, executing, and closing out SayPro campaign activations—whether physical events, virtual sessions, or hybrid activations. It ensures nothing critical is overlooked and helps maintain consistent quality and compliance.

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 Structure of the Template

The checklist is typically organized in a spreadsheet or document format with clear task categories, responsible owners, deadlines, and status tracking.

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 Key Sections & Sample Items

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1. Pre-Activation Preparation

Task	Description	Owner	Deadline	Status
Finalize campaign concept	Review and approve the activation plan	Campaign Lead	Date	Pending / Done
Confirm venue and logistics	Secure venue, equipment, permits, and materials	Event Manager	Date	Pending / Done
Prepare event materials	Print flyers, banners, signage, and giveaways	Creative Team	Date	Pending / Done
Test technology setup	Check Wi-Fi, devices, digital forms, QR codes	Tech Support	Date	Pending / Done
Staff briefing	Train on roles, script, safety, and customer service	HR/Team Lead	Date	Pending / Done

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2. Activation Day

Task	Description	Owner	Time/Deadline	Status
Set up venue and equipment	Assemble booths, tables, signage, audio/video setup	Event Team	Start Time	Pending / Done
Conduct final technology test	Confirm all digital touchpoints are live	Tech Support	Before Start	Pending / Done
Register attendees or participants	Use digital forms, QR codes, or manual logs	Front Desk	Ongoing	Pending / Done
Engage participants	Run activities, presentations, demos, or workshops	Facilitators	Throughout	Pending / Done
Monitor and troubleshoot	Address any issues promptly	Event Manager	Ongoing	Pending / Done

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3. Post-Activation Closeout

Task	Description	Owner	Deadline	Status
Collect feedback	Use SayPro forms or surveys for participant input	M&E Team	Date	Pending / Done
Pack up and inventory materials	Check off equipment and giveaways returned	Logistics Team	Date	Pending / Done
Upload event documentation	Photos, videos, attendance logs to SayPro Drive	Communications	Date	Pending / Done
Debrief session	Team meeting to review successes and challenges	Campaign Lead	Date	Pending / Done
Submit activation report	Complete SayPro reporting template	Reporting Team	Date	Pending / Done

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 Additional Features

• Priority Level: Assign priority (High, Medium, Low) to tasks.
• Comments/Notes: For additional instructions or remarks.
• Sign-off: Space for responsible persons to sign off on task completion.

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 How to Use the SayPro Activation Checklist Template

1. Customize dates and responsible persons based on your specific activation schedule and team structure.
2. Use the checklist as a shared live document during the activation period for real-time updates.
3. Mark status updates promptly to keep all stakeholders informed.
4. Hold quick daily reviews during multi-day activations to address challenges.
5. Archive completed checklists for future reference and continuous improvement.

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 Format Options

• Google Sheets or Excel: For collaborative real-time editing and status tracking.
• Word or PDF: For printable or formal documentation purposes.