To maintain a high standard of confidentiality, professionalism, and operational efficiency, SayPro requires all employees to submit specific legal and operational documents during onboarding and project deployment. Two essential documents are:
- The Non-Disclosure Agreement (NDA)
- The Campaign Brief Acknowledgement Form
These documents ensure that employees understand their responsibilities concerning sensitive information and campaign execution.
1. SayPro Non-Disclosure Agreement (NDA)
Purpose of the NDA
The SayPro NDA is a legal document that:
- Protects SayPro’s confidential and proprietary information.
- Ensures employees do not disclose sensitive project data, donor or client information, strategies, or internal systems to external parties.
- Applies during and after the period of employment.
Who Must Sign It:
- All new employees (full-time, part-time, interns, contractors).
- Volunteers or consultants who have access to confidential materials.
Contents of the NDA Typically Include:
- Definition of Confidential Information (e.g., donor lists, digital strategies, unpublished campaigns, financial data).
- Obligations of the employee regarding the handling of information.
- Exclusions from confidentiality (e.g., public knowledge not derived from SayPro).
- Duration of confidentiality obligations (often up to 2–5 years post-employment).
- Consequences for breach (disciplinary action, legal steps).
Submission Process:
- Signed digitally via SayPro’s HR onboarding portal, or
- Manually signed and submitted as a PDF to the Human Resources department.
Storage & Security:
- All signed NDAs are stored securely in the employee’s HR file (cloud-based or local HR system).
- Only accessible to authorized HR or legal personnel.
2. Campaign Brief Acknowledgement
Purpose of the Campaign Brief Acknowledgement Form
The Campaign Brief Acknowledgement is an operational document that confirms an employee or team member has:
- Reviewed and understood a specific campaign’s objectives, roles, responsibilities, and expectations.
- Agreed to comply with timelines, deliverables, messaging, and brand guidelines.
- Acknowledged any confidentiality or conflict of interest clauses specific to the campaign.
Who Signs It:
- Employees involved in program implementation, marketing, creative, digital, or field activation for a SayPro campaign.
- Freelancers or agencies contracted for campaign delivery.
What the Acknowledgement Typically Covers:
- Campaign title and summary
- Project objectives and deliverables
- Timeline and deadlines
- Individual or team responsibilities
- Communication and escalation procedures
- Compliance with SayPro brand and digital standards
- Risk and contingency protocols
- Signature and date of acknowledgment
Format:
- PDF or digital form (fillable and signable electronically).
- Distributed along with the official campaign brief via internal project management tools (e.g., Asana, Trello, or internal portal).
Why These Documents Matter
| Document | Function | Binding? |
|---|---|---|
| NDA (Non-Disclosure Agreement) | Protects confidential and proprietary information | ✅ Legal |
| Campaign Brief Acknowledgement | Ensures alignment, accountability, and execution clarity | ✅ Internal |
These documents:
- Safeguard organizational integrity
- Clarify expectations
- Mitigate legal and operational risks
- Establish employee accountability
Submission Checklist for HR or Team Leads
| Document | Required From | Format | Status |
|---|---|---|---|
| Non-Disclosure Agreement (NDA) | All employees | PDF/Digital | ✅ |
| Campaign Brief Acknowledgement | Campaign staff/team | PDF/Digital | ✅ |
Final Notes
- SayPro’s HR and Legal teams ensure that these documents are signed before an employee starts work on sensitive tasks or campaigns.
- Regular refresher training on confidentiality and compliance is provided.
- These documents are periodically updated to reflect changes in policy or campaign structures.
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