SayPro Employee Data Collection Consent Form

Organisation Name: SayPro (South African Youth and Professional Development)
Form Type: Employee Data Collection Consent
Version: 2025.1
Applicable to: All SayPro Employees, Interns, and Contractors
Date Issued: [Insert Date]

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Purpose of this Consent Form

SayPro is committed to protecting your personal data and ensuring transparency in how it is collected, used, and stored. This form seeks your informed consent to collect, store, and process your personal and professional data for employment and operational purposes.

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1. Personal Information to be Collected

The following categories of data may be collected and processed as part of your employment with SayPro:

Data Category	Examples
Identity Information	Full name, ID/passport number, date of birth
Contact Information	Phone number, email, home address
Employment Details	Job title, department, employment contract, performance records
Financial Information	Bank details for payroll, tax number, salary records
Educational & Qualification Data	Degrees, diplomas, training records, certifications
Legal & Compliance Data	Police clearance (if required), work permit (for foreign nationals)
Health Records (If applicable)	Medical certificates or fitness reports for specific job functions

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2. Purpose of Data Collection

Your data will be collected for the following legitimate purposes:

• To maintain accurate employment records
• To ensure legal and regulatory compliance (e.g. SARS, POPIA, B-BBEE)
• To process payroll, benefits, and tax reporting
• For performance reviews and professional development tracking
• To ensure safety, health, and operational effectiveness
• To verify eligibility for specific roles (background checks, certification)

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3. Consent Statement

Please read the following carefully and indicate your agreement.

I, the undersigned, hereby give SayPro permission to collect, store, and process my personal data as outlined above for the purposes related to my employment. I understand that:

• My data will be stored securely and only accessed by authorized personnel.
• My data will not be shared with third parties without my explicit consent unless required by law.
• I have the right to access, correct, or request deletion of my personal data under POPIA and GDPR.
• This consent is valid for the duration of my employment and for a legally required retention period thereafter.

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4. Employee Declaration

Full Name	[_____________________________________]
Job Title	[_____________________________________]
Department	[_____________________________________]
Employee ID (if applicable)	[_____________________________________]
Signature	[_____________________________________]
Date	[//________]

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5. For Official Use (HR Department Only)

Verified By (HR Officer)	[_____________________________________]
Date Received	[//________]
Storage Reference/Record No.	[_____________________________________]