SayPro Employee Verification Process

Required Documents and Verification Form

Purpose:

To ensure the authenticity, credibility, and legal compliance of individuals employed by SayPro through the submission of verified personal, academic, and professional documents.

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Documents Required from Employees

Employees must submit scanned copies or certified originals (where required) of the following documents during the onboarding or verification process:

1. Proof of Identity

• Valid South African ID OR Passport (for non-citizens)
• Work Permit or Visa (for foreign nationals, if applicable)

2. Proof of Address

• Recent utility bill (not older than 3 months) OR
• Bank statement OR
• Lease/rental agreement

3. Curriculum Vitae (CV)

• Updated CV with contactable references

4. Educational Qualifications

• Matric Certificate
• Degree/Diploma Certificates
• Transcripts (if relevant to the job position)

5. Professional Certifications (if applicable)

• Any industry-specific or role-related certifications
• Copies must be valid and current

6. Previous Employment Verification

• Reference letters or employment confirmation letters
• Previous payslips (optional but helpful for verification)

7. Banking Details

• Bank confirmation letter or stamped bank statement (for salary payments)

8. Tax and Compliance

• SARS Tax Number (copy of registration letter or document)
• Completed and signed SARS Employee Tax Declaration (IRP5 where applicable)

9. Police Clearance Certificate (if required by the role)

• Especially for roles involving minors, financial responsibility, or vulnerable communities

10. Medical Fitness Certificate (if required)

• For roles involving physical labor, travel, or fieldwork

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SayPro Employee Verification Form

To be completed by the employee and submitted along with the documents.

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EMPLOYEE VERIFICATION FORM
Organisation: SayPro – South African Youth and Professional Development
Department: [Insert Department Name]
Date of Submission: [DD/MM/YYYY]

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SECTION A: PERSONAL DETAILS

Field	Information
Full Name
ID/Passport Number
Date of Birth
Nationality
Residential Address
Email Address
Contact Number

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SECTION B: POSITION DETAILS

Field	Information
Job Title
Employment Start Date
Department
Line Manager
Contract Type (Full/Part/Intern)

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SECTION C: DOCUMENT SUBMISSION CHECKLIST

(✔ = Attached / ✘ = Not Attached)

Document Name	Submitted (✔/✘)
South African ID / Passport
Work Visa / Permit (if applicable)
Proof of Address
Updated CV
Academic Certificates
Professional Certifications (if any)
Employment References / Letters
Bank Confirmation Letter
SARS Tax Number Document
Police Clearance (if required)
Medical Certificate (if applicable)

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SECTION D: EMPLOYEE DECLARATION

I hereby declare that all the information provided and documents submitted are true and correct to the best of my knowledge. I understand that any false information may result in disciplinary action or termination of employment.

Signature of Employee: _______________________
Date: _______________

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SECTION E: VERIFICATION BY HR DEPARTMENT (Internal Use)

Verified By (Name & Position)	Date Verified	Notes