Document Title: Final Feedback Summary Report
Issued By: [Employee/Team Name]
Department/Project: [Department or Program Name]
Reporting Period: [Start Date] – [End Date]
Date Submitted: [Insert Date]
Submitted To: [Line Manager / HR / Project Lead]
1. Executive Summary
Briefly summarize the purpose of the report and overall findings (2–3 paragraphs).
Example:
This report summarizes the feedback and outcomes from the [Project/Campaign Name], implemented between [dates]. The purpose of this report is to document employee experiences, process efficiency, and outcomes for future improvement.
2. Key Objectives of the Project/Campaign
List the initial goals or deliverables the project or campaign aimed to achieve.
| Objective No. | Description |
|---|---|
| 1 | [Insert goal or milestone] |
| 2 | [Insert goal or milestone] |
| 3 | [Insert goal or milestone] |
3. Summary of Feedback Collected
Describe how feedback was collected, including number of responses, methods, and platforms used (e.g., survey, focus group, SayPro dashboard log, email submissions).
| Source | Method | Responses Received | Date Range |
|---|---|---|---|
| Employees (Field Team) | Online Form | 38 | 01–14 May 2025 |
| Department Managers | Structured Interview | 6 | 05–10 May 2025 |
| Interns & Volunteers | Dashboard Poll | 20 | 02–09 May 2025 |
4. Key Themes Identified
Summarize common feedback points, grouped by theme.
| Theme | Summary of Feedback Received |
|---|---|
| Communication | Mixed clarity in weekly instructions; suggestion for team briefings |
| Tools & Resources | Dashboard tools mostly effective; occasional system lags |
| HR Support | Generally responsive, though delays noted during campaign peak |
| Morale & Engagement | High motivation reported; request for more recognition systems |
| Challenges Reported | Document upload issues, confusion with naming file formats |
5. Challenges Encountered
Detail specific issues or bottlenecks that affected employee participation, performance, or process effectiveness.
Example:
- Some employees reported technical difficulties uploading documents via the SayPro Dashboard.
- Feedback deadlines overlapped with payroll submissions, causing time pressure for the admin team.
6. Positive Outcomes and Successes
Highlight areas of success, innovation, or improvement.
Example:
- 95% of employees completed weekly logs on time.
- Survey response rate improved from 52% to 84% compared to the previous campaign.
- Employees appreciated the anonymized feedback option and improved team communication tools.
7. Data Summary (If Applicable)
Optional section for including charts, graphs, or tabulated data.
| Metric | Result |
|---|---|
| Employee participation rate | 89% |
| Feedback satisfaction rating | 4.2 / 5 |
| Documents submitted on time | 92% |
| Issues resolved within deadline | 87% |
Attach visualizations in appendix if necessary.
8. Recommendations
Provide actionable steps to improve future feedback processes or project execution.
| Area of Improvement | Recommendation | Responsible Team |
|---|---|---|
| Communication | Implement weekly team briefings | Line Managers |
| Submission Clarity | Standardize document naming templates | HR & Digital Team |
| Dashboard Use | Add mobile upload support | SayPro IT |
| Recognition | Launch monthly employee spotlight | HR & Communications |
9. Prepared By
| Name | Role/Team | Date |
|---|---|---|
| [Your Name] | [Your Position/Team Name] | [Insert Date] |
10. Attachments
- Copy of Employee Feedback Survey Results
- Screenshots of Common Issues
- Communications or Memos Sent
- Any Graphs, Charts, or Metrics Summaries
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