SayPro Focus Group Report Sheet Template

Document Title: SayPro Focus Group Report
Purpose: To record structured feedback, key themes, and actionable insights from a SayPro focus group discussion.
Use For: Program evaluation, user experience testing, community engagement, HR feedback, training reviews
Prepared By: [Facilitator’s Full Name]
Date of Session: [DD/MM/YYYY]
Location / Platform: [e.g., Neftalopolis Office / SayPro Webinar Tool]
Session Duration: [e.g., 90 minutes]
Moderator(s): [Names]
Note Taker(s): [Names]

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SECTION 1: Focus Group Overview

Item	Details
Topic / Campaign	[e.g., February Feedback Campaign]
Objective of the Session	[e.g., Understand user perception of tools]
Participant Demographic	[e.g., Interns, Staff, Volunteers]
Number of Participants	[e.g., 8 participants]
Recruitment Method	[e.g., Email invitation, Poster notice]

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SECTION 2: Discussion Questions

List the key questions or prompts used during the session:

1. How would you describe your experience with [SayPro product/service]?
2. What challenges have you faced while using SayPro tools or platforms?
3. What support systems from SayPro are most valuable to you?
4. What changes or improvements would you like to see?

Note: You can customize this section for different topics or themes.

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SECTION 3: Participant Responses & Key Insights

Question / Topic	Summary of Participant Responses	Key Quotes	Common Themes
E.g. “Describe your onboarding experience”	Most found it helpful but said some resources were outdated	“The welcome kit was great, but I was lost on day 3.”	Onboarding, Information gaps
E.g. “What support worked well?”	Peer mentoring was highly valued across the group	“My buddy helped me more than the manual.”	Peer support, Relationship
E.g. “Suggested improvements to tools”	Request for simpler dashboard, mobile-friendly interface	“The form didn’t load well on my phone.”	UX/UI, Accessibility

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SECTION 4: Summary of Findings

Theme	Positive Feedback	Areas for Improvement
Communication	Quick email responses from HR	Initial instructions unclear
Tools/Systems	Easy access to documents	Mobile responsiveness and login issues
Training/Support	Helpful webinars and team leads	Onboarding timing too short
Recognition & Morale	Feeling included in team discussions	Limited public recognition for contributions

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SECTION 5: Actionable Recommendations

Recommendation	Responsible Team	Priority Level	Timeline Suggestion
Improve SayPro dashboard for mobile users	Digital / UX Team	High	March 2025
Update onboarding materials	HR	Medium	April 2025
Launch internal recognition channel	Comms / HR	Medium	Q2 2025
Expand peer mentoring system	Program Managers	High	Ongoing

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SECTION 6: Attachments

•  Participant List (Optional, anonymized)
•  Consent Forms
•  Audio/Transcript Files (if applicable)
•  Photos / Screenshots
•  Supporting Documents (e.g., discussion guide, follow-up survey link)

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SECTION 7: Submission Details

Submitted By	[Your Full Name]
Date Submitted	[DD/MM/YYYY]
Submitted To	[Supervisor / Program Manager]
Follow-Up Required?	[Yes/No – Include notes if yes]