SayPro Tasks to Be Done – February Week 3

Focus Task: Gather, Sort, and Visualize Feedback
Tool Used: SayPro Analytics Portal
Week: 15–21 February 2025
Assigned To: Data Team, UX Researchers, and Digital Engagement Officers
Reporting To: M&E Lead / Digital Director

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 Objective

To consolidate feedback received from digital campaigns, surveys, focus groups, and ad interactions; clean and categorize the data; and present key insights visually to support internal decision-making and reporting.

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 Key Tasks and Subtasks

Task No.	Task Description	Tool/Platform	Assigned To	Due Date
1	Download feedback data from survey builder and campaign tools	SayPro Survey Builder, Email	Data Collection Officer	16 Feb
2	Sort data by source, category, and sentiment	Excel / Google Sheets	Data Analyst	17 Feb
3	Clean raw data (remove duplicates, correct formats)	SayPro Analytics Portal	Analytics Assistant	17 Feb
4	Categorize responses by key themes (e.g., morale, performance)	SayPro Tagging Tool	UX Researcher	18 Feb
5	Generate summary statistics and frequency tables	SayPro Analytics Dashboard	Data Visualization Officer	19 Feb
6	Create visual reports (charts, word clouds, graphs)	SayPro Analytics Portal	Graphic Analyst	20 Feb
7	Submit feedback summary visual pack to stakeholders	PDF / Dashboard Export	M&E Lead	21 Feb

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 Types of Feedback Data to Include

Source	Format	Expected Volume
Employee Weekly Logs	Text (qualitative)	Medium – High
Ad Campaign Polls	Multiple Choice / Emojis	High
Survey Submissions	Mixed (MCQ + Text)	High
WhatsApp / Email Inputs	Text (unstructured)	Low – Medium
Focus Group Notes (optional)	Notes / Transcripts	Medium

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Data Sorting Criteria

• Sentiment: Positive, Neutral, Negative
• Topic Tags: Communication, Tools, Support, Environment, Recognition
• Role Segments: Interns, Staff, Volunteers, Managers
• Engagement Type: Survey, Ad poll, WhatsApp form, Weekly log

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 SayPro Analytics Portal – Key Features Used

Feature	Function
Data Import Tool	Uploads raw CSV or JSON data
Tag & Filter Dashboard	Auto-categorizes feedback into themes
Visualization Generator	Builds pie charts, bar graphs, line trends
Word Cloud Builder	Highlights common keywords in open-ended feedback
Export Tool	PDF, PNG, or live dashboard share link

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 Final Deliverables by End of Week 3

•  Cleaned feedback dataset
•  Categorized and tagged responses
•  Charts and visuals of key trends (participation, sentiment, feedback types)
•  Word cloud of most frequent feedback terms
•  PDF summary report for stakeholders
•  Dashboard access for key managers