SayPro Improvement Log Template

Template Type: Operational / Continuous Improvement
Purpose: To track and monitor improvement suggestions and implementation status across departments
Owner: [Department or Project Team Name]
Reporting Period: [e.g., Ongoing, Q2 2025, Monthly Log]
Version: 2025.1

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SECTION 1: Log Overview

Prepared By	[Name]
Department / Unit	[e.g., HR, Digital, UX]
Date Logged	[DD/MM/YYYY]
Review Cycle	[e.g., Weekly, Monthly]
Last Updated	[DD/MM/YYYY]

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SECTION 2: Improvement Entry Table

#	Date Logged	Area/Feature Affected	Description of Issue or Suggestion	Submitted By	Priority (L/M/H)	Status	Assigned To	Target Date	Resolution/Notes
1	04/04/2025	SayPro Dashboard UX	Users unable to export PDF reports	L. Mokoena	H	Open	Digital Team	18/04/2025	In dev sprint
2	12/04/2025	Onboarding Materials	Orientation guide missing updates	A. Smith	M	Closed	HR Team	22/04/2025	Updated materials
3	18/04/2025	Feedback Form Builder	Dropdown not mobile-friendly	T. Dlamini	H	In Progress	UX Lead	01/05/2025	Fix scheduled
4	22/04/2025	Campaign Ad Graphics	Low click-through on March ads	Team Review	L	Backlog	Campaigns	TBD	Pending analysis

 Tips:

• Priority Key: L = Low, M = Medium, H = High
• Use color coding (Green = Closed, Yellow = In Progress, Red = Overdue)

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SECTION 3: Summary of Progress

Total Items Logged	Open Items	Closed	In Progress	Backlog
14	3	8	2	1

Top Themes Identified:

• Mobile responsiveness
• Internal documentation updates
• Campaign performance optimization

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SECTION 4: Recent Successes (Highlights)

Issue Resolved	Impact
Dashboard PDF Export Bug Fixed	250+ users now able to download reports
Orientation Guide Updated	Reduced onboarding confusion in April intake
UX Fix on Feedback Form (Dropdown)	Mobile completion rates improved by 19%

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SECTION 5: Next Actions / Follow-Up

Action Item	Owner	Due Date	Dependencies
Launch internal improvements tracker	M&E Team	05/06/2025	Admin login for all leads
Finalize backlog review	All Department Leads	12/06/2025	Priority setting needed

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SECTION 6: Attachments (Optional)

•  Screenshots of issues
•  Feedback excerpts
•  Technical documentation
•  Meeting notes or decisions

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SECTION 7: Submission & Review

Reviewed By	[Name & Role]
Date Reviewed	[DD/MM/YYYY]
Next Review Date	[Planned review cycle]
Distribution List	[Optional]