SayPro Tasks to Be Done – February Week 1
Focus: Preparation of Survey and Feedback Collection Tools
Tool Used: SayPro Survey Builder
Assigned To: [Insert Team Name / Staff Members]
Reporting To: Digital Engagement Lead / HR Manager
Week: 1–7 February 2025
Objective
To design, test, and deploy a functional and user-friendly digital survey for employee feedback collection, to support HR compliance, engagement, and improvement initiatives.
Key Tasks and Subtasks
| Task No. | Task Description | Tool/Resource | Assigned To | Due Date |
|---|---|---|---|---|
| 1 | Define survey goals and metrics | Team meeting notes | HR & Digital Team | 2 Feb |
| 2 | Draft core survey questions (qualitative + quantitative) | Google Docs / SayPro Docs | HR Specialist | 3 Feb |
| 3 | Build survey using SayPro Survey Builder | SayPro Survey Builder | Digital Officer | 4 Feb |
| 4 | Add logic, validations, and mobile compatibility | SayPro Survey Builder | IT Support | 5 Feb |
| 5 | Internal QA and test run | Internal Test Group | QA Lead | 5 Feb |
| 6 | Translate survey (if multilingual is required) | Translation Team | Assigned Translators | 6 Feb |
| 7 | Prepare distribution plan and survey link | Email, WhatsApp, Portal | Comms Team | 7 Feb |
Survey Preparation Checklist
- Survey questions align with campaign objectives
- Includes scaled, multiple choice, and open-ended items
- Works on mobile and desktop
- Logic and branching validated
- Anonymous submission enabled (if required)
- Clear consent and privacy message included
- Ready-to-share short link and QR code generated
Platform Notes: SayPro Survey Builder
- Dashboard Access: https://survey.saypro.online (example placeholder)
- Features Used: Question types, branching logic, file uploads, translation layer
- Export Format: Excel + PDF summary reports
- Integration: SayPro Dashboard analytics and HR database (optional)
Next Steps (Week 2 Preview)
- Launch survey to all employees
- Monitor response rate and issue reminders
- Begin analyzing real-time feedback
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