SayPro Privacy Policy Acknowledgement Form

Document Type: Employee Compliance Form
Effective Date: [Insert Date]
Version: 2025.1
Organisation: SayPro (South African Youth and Professional Development)

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Purpose of This Form

This form confirms that you, as a SayPro employee, have received, read, understood, and accepted the terms outlined in SayPro’s Privacy Policy regarding the collection, use, storage, and sharing of personal and professional information.

SayPro is committed to ensuring that all employees’ personal information is handled in a secure, lawful, and responsible manner.

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Summary of the Privacy Policy

By signing this form, you acknowledge that you are aware of the following key principles of the SayPro Privacy Policy:

1. Data Collection
   • SayPro collects personal and work-related information necessary for employment, legal, operational, and compliance purposes.
2. Use of Data
   • Your data may be used for payroll, training, compliance reporting, staff engagement, health and safety, and communication.
3. Data Sharing
   • SayPro does not sell or share personal data with third parties unless legally required or contractually necessary (e.g., SARS, UIF, training providers).
4. Data Protection
   • All personal data is stored securely. Only authorized HR and compliance staff have access to your records.
5. Employee Rights
   • You have the right to access, correct, or delete your data as permitted by South African data protection laws (e.g., POPIA).
6. Retention of Records
   • Your data will be kept for the duration of your employment and a minimum of 5 years thereafter, unless otherwise required.

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Employee Declaration

I, the undersigned:

• Acknowledge receipt of SayPro’s full Privacy Policy, either in printed or digital format.
• Confirm that I have read and understood how my personal and professional information will be used and protected.
• Consent to the processing and handling of my data as described in the SayPro Privacy Policy.
• Understand that I can withdraw consent or request clarification at any time by contacting SayPro HR or the Data Protection Officer.

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Employee Information

Full Name	[_______________________________________]
Job Title	[_______________________________________]
Employee ID / Reference No.	[_______________________________________]
Department	[_______________________________________]
Signature	[_______________________________________]
Date	[//__________]

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For HR Use Only

HR Officer Name	[_______________________________________]
Date Received	[//__________]
Digital File Reference No.	[_______________________________________]